Company Description

The Organisation for Economic Co-operation and Development (OECD) is an international organisation comprised of 38 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The Science, Technology and Innovation (STI) Directorate, in line with the strategic objectives of the Secretary-General, helps OECD member countries and other key economies build an environment conducive to translating science, technology and knowledge into innovation in order to create economic and social value added.

STI's Resource Management Unit (RMU) is looking for a dynamic Resource Management and IT Officer to assist with a wide range of administrative duties. The selected person will work in close consultation with the Resource Management Officers in the Unit and will report to the Head of the RMU.

Job Description

Main Responsibilities

General Administration

• Assist in the control, authorisation and monitoring of expenditures on the Directorate's budgets in coordination with the Resource Management Officers.
• Undertake the management and administration of interns, in line with OECD staff rules and regulations, ensuring proper and consistent implementation of policies governing staffing management.
• Manage the STI onboarding programme, including the Buddy programme and the STI training programme.

• Maintain and update the RMU Knowledge Management Systems.
• Manage the timekeeping reports and act as a backup to the RMU timekeeper.
• Monitor and validate internal billing (telephone, mobile workspace, online subscriptions). Identify and correct anomalies in liaison with DKI.

General IT Support

• Serve as the primary point of contact for IT support in the Directorate, assist staff and managers with IT matters and the use of corporate tools.
• Liaise with OECD Corporate Services to ensure smooth functioning of operations, in particular with the Digital, Knowledge and Information (DKI) Service regarding questions such as new hardware and software updates, distribution lists, shared accesses and platforms, creation of generic and external consultants' accounts, etc.
• Prepare purchase requests for IT equipment and mobile telephones and ensure their installation and configuration.
• Maintain software, licenses (Zoom, Adobe, PerfectIT, etc.) and mobile workspace inventories.
• Stay up to date on changes in the Organisation's corporate IT systems by participating in CI meetings, drafting meeting summaries for circulation to the STI RMU team, and communicating key implications to staff.

Office Space Management

• Act as the primary point of contact for STI Office Space Management and liaise with the Conference, Security and Infrastructure (CSI) Service and DKI on the planning of all office moves.
• Ensure that desks for new arrivals are fully equipped, clean and tidy.
• Maintain the STI Office plans up to date.

Other

• Provide assistance to hiring managers in the use of Smartrecruiters and share best practices and tips.
• Assist the Resource Management Advisor in charge of HR issues as required.

• Carry out other tasks, as required.

Qualifications

Ideal Candidate Profile

Academic Background

• Good general secondary, or preferably post-secondary, education.

Professional Background

• Previous experience as an assistant, preferably within the OECD or in an international environment.
• Experience in providing IT and operational support would be an advantage.
• Previous administrative experience.

Tools

• Very good command and experience in using applications such as SRM, SRP, ONE Author, eVisa, EMS/CRMS, eShare, Teams, Smartrecruiters, Javelo, or the ability to quickly master the use of such applications. Interest in new technologies.
• Very good knowledge of and experience in the use of the Microsoft Office Suite (Word, Outlook, Excel, Powerpoint).

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1); Enable People (Level 1); Ethics and Integrity (Level 1); Collaboration and Horizontality (Level 2); Achieve Results (Level 1); Innovate and Embrace Change (Level 1).
• To learn more about the definitions for each competency for levels 1-3, please refer to OECD Core Competencies.

Additional Information