Description

POSITION MISSION & MAIN ACTIVITIES

1. Data Privacy policies and governance

• Support on developing and adapt AXA Group Operations policies on data privacy in accordance with applicable laws and regulations.

• Support on Develop and create appropriate privacy confidentiality consent forms, authorization forms, information notices and materials reflecting current organization and legal practices and requirements.

• Adopting and implementing detailed requirements or guidelines to assure a compliant handling of specific matters as deemed necessary such as:

o IT Project Management when personal data is involved

o Third party management: data privacy risk assessment and contract management

o Sensitive Personal Data: Greater emphasis on whether and how to process this type of data

• Implement internal procedures: Detailed guidance for employees and non-employees regarding compliance with applicable laws and regulations.

2. Data Privacy management and governance

• Training and providing juridical consultative advice to the areas and departments of the entity in question with regards to Data Privacy matter

• Supporting and controlling a general data protection register (both as Data Controller and Processor) containing all data processing in use and current information about purpose).

• Support to the different projects providing Data Privacy assessment and sign-off when satisfied on compliancy with applicable laws.

• Collaborates with the teams in charge to respond to requests for access to and correction of personal information and general issues concerning personal information (i.e. rights of access, rectification, cancellation and similar requests).

• Collaborates with the teams in charge to manage personal data incidents and breaches.

• Support on drafting data privacy agreements, data privacy impact assessment and position papers.

• Reviewing and monitoring business activities and vendor contracting and negotiation

• Attendance at Data Privacy, Security or similar Committees;

• Coordination and management of responses to incidents involving Personal Data (e.g. Unauthorized access or disclosure);

• Permanent Control: Ensuring on a regular basis that data processing applications and processes are compliant.

3. Control of Data Privacy Regulations

• Monitors both local and international Data Privacy related regulations impacting the Company

• Creates an environment that promotes compliance with Data Privacy regulations.

4. Interface with corporate governance bodies

• Communication and reporting to the local data protection authority and other relevant regulators, attendance at data protection authority inspections and audits, handling audit submissions and other information submission requirements;

• Build on a strong working relationship with the management of the compliance & governance function, guaranteeing the global needs of the organization.

• Build on the relation with the AXA Group Operations local governance bodies and AXA entities.

• Coordination with the Risk, Security, Legal, HR, Physical Security, IT Operations, Architecture, Finance and Internal Audit function on Data Privacy matters.

• Keeping Senior and Business Management informed about their responsibilities regarding Data Privacy

Qualifications

1. Profile

• A previous Data Privacy / Compliance experience (at least Master graduate or equivalent - Legal or IT Security).

• 1 to 5 years of professional experience (preferable including contract negotiation), AI compliance knowledge is a plu

• Fluent English speaking and writing: mandatory. Fluent French speaking and writing: desirable

2. Skills & Competencies

A. Results Orientation

• Ability of tasks prioritization with a clear action plan defined.

• Develop an internal sense of urgency to complete tasks.

• Holds self and others accountable for delivering high-quality results on time and within budget.
• Challenge of ineffective work processes and promote constructive alternatives.
• Use of the appropriate criteria to regularly evaluate work processes, services and deliverables.
• Solicits and/or provides information that could affect the planning, programs and decision-making for the organization.

B. Change Leadership / Collaboration and Influencing

• Ability to build strong working relationships across a broad and varied mix of people and skills in IT and across business organizations.

• Ability to win the trust of internal customers and other parts of the organization while challenging and fostering change.

C. Team Spirit

• Excellent communication skills at all levels.

• A collaborative work style and team-building mind-set with excellent project management skills.

• Intercultural sensitivity.

• Flexibility.

About AXA

As a world-leading insurance company, we act for human progress by protecting what matters. With 153,000 employees in 54 countries working with 105 million customers, we've created a truly dynamic and vibrant community. Inclusion and diversity link closely with our values, and together we're nurturing a culture of respect, for each other, for our customers and the communities around us. Join AXA and you'll feel like you belong, are included and can thrive. You'll be able to shape the way you work and truly grow your potential as you seek out new opportunities, push boundaries and benefit people in critical moments of their lives. This is your chance to build the tomorrow you want. Know you can.

AXA is becoming a sustainable tech-led company and at AXA Group Operations we are one of the major catalysts for this transformation. We set the tone by triggering and empowering the evolution of our insurance business model through technology and innovation, driving its concrete implementation globally at speed, with a high quality of advisory and execution. We are present across 17 countries with committed, highly qualified teams. We leverage technology, data, sourcing, security and investment allocation in a global way, but also achieve economies of scale and synergies when necessary. At AXA Group Operations, we want to be recognized in three fields of action: - State-of-the-art Data Technology to drive customer experience - State-of-the-art Procurement & Sourcing to drive efficiency and better manage risks - High-Performing Global Team for stronger partnerships with AXA entities